Records request letter
A printable from Get your pay records and personnel file. Fill it in by hand. Nothing you write is collected by this website.
Records request letter
Date: ____________
To: ____________________ (owner, manager or HR) Business name: ____________________ Address or email: ____________________
From: ____________________ (my name as on my pay stubs) Employee ID or last 4 digits of SSN, if I have one: ________ Dates I worked there: from ________ to ________ Job title: ____________________
I am asking for copies of my records under California law:
[ ] My wage statements and payroll records (Labor Code 226) [ ] My personnel file (Labor Code 1198.5) [ ] Every document I signed related to getting or keeping this job (Labor Code 432)
Please send them to me by: [ ] Email: ____________________ [ ] Mail: ____________________ [ ] I will pick them up
I understand you may charge the actual cost of copies.
[ ] I authorize ____________________ to receive these records for me.
Signature: ____________________
Keep a copy of this letter. Write down how and when you sent it: Sent by ________ on ________. Pay records due by (21 days): ________. Personnel file due by (30 days): ________.
From Get your pay records and personnel file. Facts checked October 21, 2026. Free information, not legal or medical advice.