Language rule notes and sample letter

Language rule notes and sample letter

My notes

• The rule, word for word: ______________________
• Who told me, and the date: ______________________
• Does it cover breaks or lunch? Yes / No
• Reason I was given, if any: ______________________
• People punished or teased for their language, with dates: ______________________
• Witnesses: ______________________
• I called the Language Rights Helpline (1-800-864-1664) on: __________

Sample letter (keep a copy, and write down the date you gave it)

Date: __________

To: (manager or human resources)

I am writing about the rule that workers must speak only English at work. I was told about it on (date) by (name).

Please give me the rule in writing. Please tell me the business reason for it, and exactly when and where it applies. I understand that California law does not allow language rules on breaks or lunch, and allows them at other times only when the business truly needs them and workers are told when they apply.

I would like to keep working well with everyone. Please answer by (date).

Name: __________

Talk to a clinic before you send this if you are worried about how your employer will react. Do not write your immigration status in this letter.

From English Only at Work. Facts checked October 21, 2026. Free information, not legal or medical advice.