Host planning checklist
A printable from Record Clinic Hosting. Fill it in by hand. Nothing you write is collected by this website.
Host planning checklist
Eight or more weeks before
- Legal partner confirmed, with immigration and record clearing lawyers
- Partner's legal agreement, intake form and consent forms in hand
- Live Scan operator booked, with a written fee quote
- Budget for rolling fees, interpreters and food
Four weeks before
- Flyers out in the right languages
- Sign up list (first name and phone only)
- Interpreters confirmed
- Volunteer training set, including "Only the lawyer gives immigration advice"
One week before
- Private rooms for intake, with signs
- Greeters trained on what to do if agents come
- Rapid response numbers posted
- Locked box for paper forms, and a plan to hand them to the partner
On the day
- No photos sign posted
- Everyone signs the legal agreement before intake
- Everyone leaves with a next steps sheet
- Extra copies shredded
After
- Partner confirms follow up calls
- Thank volunteers. Learn and plan the next one.
From Record Clinic Hosting. Facts checked October 21, 2026. Free information, not legal or medical advice.